Overview
A government organisation required the replacement of a critical Enterprise Content Management System while working within strict funding constraints. The proposed programme scope exceeded available funding and required a more strategic delivery approach.
The Challenge
- Budget limitations against a broad initial scope.
- Vendor replacement requirements introducing transition complexity.
- Competing stakeholder priorities across operational and assurance groups.
- Delivery risk arising from scope, dependencies and transition.
- Scope exceeding available funding without prioritisation.
TandemIT Approach
- Strategic scope prioritisation aligned to outcomes and funding envelope.
- Vendor evaluation against capability, commercial and delivery criteria.
- Procurement support across RFx, evaluation and recommendation.
- Delivery planning aligned to the prioritised scope.
- Transition management covering legacy decommissioning and cutover.
- Risk management across scope, schedule, vendor and operational impact.
Outcome
- Scope aligned with available funding without compromising critical outcomes.
- Improved delivery confidence through a defensible plan.
- Better vendor alignment to delivery and operational requirements.
- Reduced programme risk across scope, transition and commercials.
- Clear roadmap for future enhancements beyond the initial release.
Key Results
- Scope vs funding
- Aligned
- Vendor selection
- Completed
- Delivery confidence
- Improved
- Future roadmap
- Established